Vetting and Safeguarding

TimePlan has strict recruitment vetting and safeguarding procedures which we apply to all our teachers and support staff before we send them to schools. Our qualified Designated Vetting and Safeguarding Lead is responsible for ensuring that all company procedures and protocol exceed those outlined in statutory guidance by Ofsted and the DfE.

Annual inspections as part of REC Audited Education (previously known as the the DfE Quality Mark) have shown TimePlan to be fully compliant in all aspects of Vetting and Safeguarding.

We send you confirmation of our vetting and safeguarding procedures for each individual teacher or support staff before we send them to your school along with photo ID for added security. These security steps satisfy the OFSTED requirements for Safer Recruitment and Child Protection.

Once in a school our teachers and support staff are regularly monitored and their performance assessed by our own staff, who are qualified teachers, headteachers and OFSTED inspectors.

Our Vetting Procedures

TimePlan is committed to child protection and safer recruitment in education and our standard vetting procedures and checks are carried out for all Teachers and School Support Staff.

At least two people are involved in our recruitment process for each candidate, and all TimePlan employees have been trained in Safeguarding and hold Safer Recruitment in Education Certificates. Evidence of all vetting and safeguarding checks are scanned and recorded on our database.

TickA face to face interview.

TickIdentification check – against a passport, national ID card or photo driving licence, and where necessary sight of marriage and divorce certificates.

TickProof of National Insurance number.

TickDate of birth check – against a passport, national ID card or photo driving licence.

TickProof of address – recent utility bill.

TickQualifications verification – sight of originals or verification with the issuing institution.

TickRight to work – passports are checked for the right to work in the UK.

TickCV check – CVs must be complete and any gaps must be accounted for.

TickCriminal records check (UK and overseas if applicable) – all candidates must complete an Enhanced Disclosure. In addition, all candidates from overseas, or teachers who have taught overseas, must have a current police clearance from the relevant country.

TickDisqualification by Association – all relevant staff in relevant settings must be asked to complete a childcare disqualification declaration affirming that they are not disqualified.

TickBarred List Search check – as part of the recruitment process and then annually.

TickTRN Number and QTS/QTLS Date (or overseas equivalent if applicable) – for qualified teachers.
TimePlan requires documentary evidence of QTS and or QTLS where applicable. TimePlan uses the gov.uk employer access service provided by the NCTL and Society for Education and Training (SET) to undertake full teacher status checks.

TickTeacher Status Checks – including prohibition from teaching check and a check against teachers sanctioned in other EEA member states.

TickGTCS Registration – for candidates wishing to teach in Scotland.

TickMedical fitness to teach – completed for all teachers and support staff.

TickReferences – a minimum of two written References with completed Safeguarding Questionnaires, one from the last or most recent employer including at least one from an educational organisation. For NQTs this may be from a university and or teaching practice school.

A Photo ID Security Vetting and Safeguarding email detailing the above is sent to all Schools before an Assignment for your Single Central Record.