School administrators

If you are well organised with good office skills, and would like to work in an educational environment, then a role as a school secretary or administrator could be perfect for you.

At TimePlan we receive vacancies from schools for a range of administrator roles including school secretary, general administrator, administrative assistant, receptionist, cover co-ordinator, communications officer, finance and payroll officer, clerk to Governors, educational visits co-ordinator, student officer, support officer, attendance administrator and pastoral administrator.

As a school secretary or administrator, you would be responsible for providing administrative support. Duties and responsibilities will obviously vary from school to school. They can be very specific for particular admin roles such as an attendance administrator or be much broader for roles such as a general administrator or administrative assistant.

School Administrator

Role and Responsibilities

As a school secretary or administrator your role and responsibilities will include some, if not all of the following:

  • providing general clerical/administrative support including photocopying and filing
  • undertaking reception duties including answering telephone and responding to queries and enquiries and dealing with visitors where appropriate on behalf of the Headteacher/Principal
  • taking notes at ad-hoc meetings as required
  • providing administrative support for examinations and attendance including data inputting
  • undertaking general financial administration
  • updating/maintaining manual/computerized record/management information systems including system maintenance/back up files and provision of reports
  • ordering supplies and equipment/maintain stock and classroom resources and arrange repair where necessary
  • assisting in the clerical arrangements for trips/school events
  • responsibility for pursuing pupil absence with parents including recording/ monitoring of absence and production of reports
  • first point of contact regarding teacher absences/contact with supply agency/associated record keeping/processing of payments
  • responsibility for pupil admissions – recording data/liaison other schools/class lists/timetables/management information and statistics returns
  • responsibility for first aid and the welfare of students including direct contact with parents/guardians

Qualifications Required

  • employers would expect a good standard of general education and you would need previous experience of office work
  • competent in the use of Microsoft Office
  • CACHE Level 2 Award in Support Work in Schools

Skills, Interests and Qualities

  • experience of clerical and administrative work
  • good numeracy and literacy skills
  • basic knowledge of first aid
  • ability to use standard office software
  • ability to work in a team
  • be aware of and comply with policies and procedures relating to child protection; health and safety; confidentiality; and data protection and report all concerns to an appropriate person
  • evidence of accredited learning relevant to the post (at NVQ3 level) is desirable but not essential

School Administrator Jobs

TimePlan receives vacancies for a wide range of admin roles. Click on our ‘Job Search’ button to see if there are any positions advertised today.